Agensi Pekerjaan The Recruiter Sdn Bhd

Job Description Perform administrative duties: filing, write and distribute email, memo, letter and other clerical work Photostat, Scan and email documents Attend to phone call and email Assist in ad-hoc clerical tasks

To review and process invoices received from carriers which have variances to our transportation system (OTM). Work with carrier relations and operations to resolve issues causing variances. Responsible for any combination of functions as indicated below. Processing of invoices in OTM Reviewing carrier statements for unpaid invoices. Review transportation system for loads not paid and obtain invoice for payment. Identifying discrepancies (e.g. differences in rates, weight and conversion issues, change in routing and unknown load) arising from AP matching. Work closely with AP Liaison in Farmington Hills, Carrier Relations and Operations to resolve issues on a timely basis. Ensure Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) are achieved. Ensure the timely processing of carrier invoices. Review discrepancies arising from AP matching and work closely with Carrier Relations and Operations to resolve them.

Work for Lawyer and Partners Organize the data behind legal proceedings Formatting briefs, pleadings and other legal documents Keeping track of attorney time records and billing Filing and e-filing legal documents Transcribing dictations Corresponding with clients Maintaining calendars

To process and administer the payroll function for all employees (permanent, contract and temp). This includes administering salary changes and initiate payroll changes in status if any. To ensure full payroll compliance to statutory regulations and company policies. Provide accurate and timely payroll data report (permanent & temp staff) to HRM. Provide consultations and answer employees’ queries on payroll related queries. To prepare and monitor HR administration works such as preparation of letter, new hires administration, confirmation, transfer or promotion and . To administer and maintain the HR system (C&Me) and update employees records if any changes and ensure accuracy and up-to-date of employees’ records as per corporate guideline. To prepare monthly HR reports and other add hoc reports on timely basis for HRM review. To monitor and update staff medical and insurance benefits, including enrolment, termination & upgrading of staff. To ensure proper record keeping are made for all hr administration and staff. To build the bridge between employees and the management by having good relationship with all parties.

Assist the marketing manager to plan, develop and execute the content marketing strategy for the various brands and products under the company. Develop construction industry related content for digital marketing – website, social media, EDM Assist the marketing manager in the company’s digital marketing strategy to promote the various brands and products to the AEC Industry. Assist in the planning and development of marketing materials to assist the sales team in promoting our available software solutions and services, including product brochures, promotional flyers, proposals etc. Plan, develop and execute a variety of on-ground events including workshops, seminars, conferences and exhibitions. Assist in ideation to create new marketing and promotional strategies for the AEC Industry.

Move inventory and materials across facilities Process inventory for delivery Sort, organize, and store inventory in proper location Package items and label correctly Scan delivered items and ensure quality Report damaged or missing inventory to supervisors Stack and organize large bulk items Remove inventory from trucks or shipping and delivery to proper location Update logs and documentation for inventory processing Move materials from facilities to workstations, pick-up locations, or other locations Wear safety gear at all times Operate heavy machinery like forklifts to move or store inventory Ensure workspace is free of debris and remove safety hazards from aisles Work as an active team member to complete team goals Prepare documentation and inventory for audits

Manage Immediate Supervisor’s electronic diary, assessing priority of appointments and reallocation as necessary. Manage Immediate Supervisor’s travel arrangements (including visas/accommodation). Process Immediate Supervisor’s correspondence, ensuring that incoming correspondence is dealt with by the Immediate Supervisor/or on behalf of the Immediate Supervisor, or other staff as appropriate. Maintain Immediate Supervisor’s office systems, including data management and filing. Maintain records of Immediate Supervisor’s contacts. Screen calls, enquiries and requests, and deal with them when appropriate. Assist Immediate Supervisor in researching and following up with action on matters which fall within the Immediate Supervisor’s responsibility – chasing responses, triggering follow-up action. Produce documents, briefing papers, reports and presentations for the Immediate Supervisor. Organise meetings and ensure that Immediate Supervisor is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. Manage arrangements for Board of Director’, Shareholder and Senior Management meetings, including production/distribution of agenda and papers. Supervise all Trust incoming/outgoing mail. Any other duties as may reasonably be required by the Immediate Supervisor.

To provide coordination with operations, forwarders and overseas partners efficiently to ensure that customers’ goods can be exported and arrived as schedule with customers. Internal coordination: Receive booked jobs’ instructions from Sales and check the files to know every detail of the shipments. Confirm with customer the packing date and documents required. Arrange packing per schedule and give clear instructions to operation including those documents to be signed by customers on the packing day. Coordinate with supervisors and Sales (if any) issue happens during packing, e.g overflow and etc. Receive all the packing documents from Supervisors and prepare documents for applying export permit. Arrange fumigation*, crating*, 3rd parties services if needed. Coordinate with agent: Send pre-alert to overseas agent. Confirm best port of entry and consignment details. Destination services charges. * Book vessel or flight.* Arrange customs clearance and goods delivered to customs bonded warehouse or port.* Check the OBL draft or AWB draft.* Send OBL/AWB to overseas agent.* Follow up with overseas agent for the actual arrival date and delivery date of the shipment. Get Delivery report from overseas agent. Follow up with Agent and Insurance centre on claims. Issue invoices to overseas agent and our account customers. Set up the complete export file and keep records. Other jobs assigned by line manager.

Process, Check and verify payments for vendors and staffs claim in accordance to company policy and timeline ensuring correct GL Coding. Responsible for month end reporting including preparation & posting of journal entries and assisting with monthly reporting schedules and package Ensure all closing activities done in timely manner i.e. by WD3 Assist in forecast and budget preparation Perform monthly Bank and Balance Sheet reconciliations Preparation of Daily Cash flow and producing monthly report. Maintenance of Fixed Assets Register in SAP B1 Ensure monthly accruals are processed by WD3 Coaching & guidance to junior staff Petty Cash Maintenance Duties Continue to Improve Business Processes. Act as 2IC for Finance and Operation Manager Handle other ad-hoc duties as an when it is requested by Finance and Operations Manager

Performing accounting transaction, maintaining accounting records and assist in preparing financial report (i.e. P&L, B/S, BS schedules etc) Responsible for full spectrum of administration functions

To prepare remittance and ensure all funds are remit timely. To ensure monthly detention file submitted timely after period closing. To ensure all FRM request are attended timely. Accurate and timely prepare remittance, measured against timely submission. Ensure document stages report and vessel schedule report accuracy before remittance submission. Reminder sent to Process Owner to ensure all remittances are remitted to HO. Weekly follow up with vessel schedule report and matching with vessel schedule checklist. Weekly bank reconciliation for remitted fund. Responding to documentation’s team and India team’s queries on timely basis. Monthly detention report Assist in in ad-hoc report/ projects and troubleshooting Remittance issues

To process wired payment through SAP. To release payment with authorized approval based on treasury payment approval matrix. Perform control checks and ensure all transactions are approved and processed completely, accurately, and in a timely manner in accordance with SLAs and KPIs. To process Fund transfer & FX dealing through SAP To post journal entry To monitor daily cash balances in all the bank accounts with access to EBS To monitor cash balance to ensure no overdraft of all bank accounts. To prepare Corporate Cash flow Report in daily basis. To prepare weekly cash positioning report. To prepare monthly reports related to ICO and to ensure payment and settlement on timely manner To prepare bank charges report, ICO loan report and other month end reporting package for submission to corporate treasury, and investigate the variances and shortfall reflected on the report, if any. To monitor day-to-day routine processes for the Treasury and able to act as a mentor to junior finance Analyst to encourage good practice, team spirit and a quality-oriented approach. Liaise with internal / external stakeholders as and when necessary. Proactively identify, propose and implement continuous improvement opportunities in existing processes within the team. Assist and support for internal and statutory audit if any. Able to assist in any ad hoc assignment and project from time to time, if any.

This position provides front-line direct support to the Director and Managers of Group Financial Accounting & Reporting  in the following functions / duties: Manage all group accounting, reporting and audit functions to ensure that the reporting requirements of the Group are met Establish and maintain effective communication and coordination within the finance community Establish and maintain effective business relations with external auditors Ensure timely and accurate completion of all financial close activities and submission of reports in accordance with Group closing timeline, guidelines and policies Perform periodic review and variance analysis for key profit/loss and balance sheet items. Provide support to management for ad-hoc projects undertaken by the Group Interact with colleagues from other departments in the preparation of financial reports and delivery of financial information

This position is responsible to assist the team in to ensure the team runs smoothly with no issues and billing are done accurately and effectively. Ensure accurate and timely billing of customized statement billings to customers within the SLAs’. Ensure timeliness and accuracy of accounting entries input to system. Ensure no delay in cargo release by updating cheque number and amount in system in an accurate and timely manner. Settling billing disputes in a timely manner to avoid collection being delayed. Responding to stakeholder, collection, Origin/destination team for customer that were processed in GSS KL via email or phone call Managing and resolving with customer service/logistics analyst on issues relating to release orders and details. Monitor and response Freight Cashier functional mailbox emails are promptly cleared daily. Ensure completeness of supporting document (ie BOLs, PODs) and relevant information is available to complete the consolidated billing. Manage and resolve with customers on issue/disputes arising on billing documentation. Ensure timely billings of shipments and take corrective action for late billings to ensure KPIs are met. Perform IFS customers customized statement billings accurately and in a timely manner. Perform SAP manual invoice creation and credit memo/adjustment in SAP.

Gather and evaluate user requirements in collaboration with product managers/Owners and engineers Illustrate design ideas using storyboards, process flows and sitemaps Design graphic user interface elements, like menus, tabs and widgets Build page navigation buttons and search fields Develop UI mockups and prototypes for Mobile And web application that clearly illustrate how sites function and look like Create original graphic designs (e.g. images, sketches and tables) Prepare and present rough drafts to internal teams and key stakeholders Identify and troubleshoot UX problems (e.g. responsiveness for Web application) Conduct layout adjustments based on user feedback Adhere to style standards on fonts, colors and images

Positions (internship experience in related filed will be added advantage) 1) Analyst, AR Billing / Collection 2) Analyst, AP 3) Analyst, Payment Treasury 4) Bank Reconciliation Kindly send in your resume for job details

Handle partial accounting task Handle SST Handle AR (Billing)  and AP (Payment) Administrator task HR documentation