HR Executive cum Administration

  • Aisling Consulting Sdn Bhd
  • Hicom-glenmarie Industrial Park Shah Alam Selangor Malaysia
  • 07 Mar, 2017
Full time Human Resources

Job Description


  • Update leaves according to the email and leave forms time to time
  • Prepare employment, confirmation or any ad-hoc task
  • Update Malaysia and Singapore database on the staff (job title, confirmation date & etc)
  • Solve issue on IT such outgoing email failure, set domain user, renew anti-virus and etc
  • Email to Murphy to create an email id for the new recruit and delete email for resign staffs
  • Email to Murphy on IT issue for Malaysia and Singapore
  • Update to Singapore staff’s on their leave balance
  • Update enhance childcare leave into iSuperSuite for the staff who are eligible
  • Email to Malaysia staffs’ on Singapore SSC’s leave
  • Ad-hoc issue’s (Memo, employment letter and etc.) 


  • Update and email leave taken & leave balance for Malaysia and Singapore
  • Filling for leave application, confirmation, promotion, increments and other related documents related to staff
  • Update medical & dental claims for Malaysia & Singapore
  • Update weekly on staff status in iSuperSuite
  • Update also on staff resigning, on their last working day and leave entitlements
  • Calculate payroll according to their last working day in iSuperSuite
  • Ad-hoc issues 


  •  Update new staff details in iSuperSuite
  • Update and email leave balance to respective HOD’s for Singapore & Malaysia
  • Update Expenses claims in iSuperSuite
  • Update Unpaid leave deduction in iSuperSuite
  • Update Commissions for Sales person in iSuperSuite
  • Update promotion and increments in iSuperSuite
  • Update HR claims in iSuperSuite
  • Update monthly advance cash in iSuperSuite
  • Prepare Payroll Control via spreadsheet
  • Upload payroll in HSBC net for Singapore.
  • Update and prepare payroll journal to finance with indication on the claims
  • Upload payroll file into ftp server for Malaysia & Singapore
  • Monitor on staff work permit expiry for Singapore
  • Update staff details once get the new permit in iSuperSuite
  • Prepare EPF, SOCSO and PCB payment for Malaysia
  • Prepare the latest Organisation Chart & Phone directory
  • Prepare punch cards for Malaysia staff
  • Update staff status in the iSuperSuite (hiring, resigning, promoting)
  • Print and circulate payslips to Malaysia staffs
  • Ad-hoc issues


  •  Advertisement on job street on job vacancies
  • Select and send email to respective HOD for screening process
  • Invite candidates for interview
  • Prepare employment letter for the selected candidate
  • Update employee handbook if there is any changes time to time
  • Update the SOP template if any changes
  • Edit the standard forms (such as leave form, claim form and etc..) if there is any changes
  • Prepare Memo for welcoming our new team members
  • Update the labour market survey for Singapore (MOM) Ministry of Manpower in Singapore.

Job Requirements

  • HR and Admin Experience candidate
  • Prefer Chinese Candidate which can speak chinese. 

Additional Information

We’re looking for talented, self-starting HR Executive cum Administration like you!


Our client an MNC German based company is looking for a HR Executive cum Administration candidates with an exposure in shared service environment.

If you meet the above qualifications, and are interested in this HR Executive cum Administration opportunity, please apply online click apply or send your resume to [ or] today! Our recruiters will call those whose resume demonstrates the above qualifications. 

Skill Level


Salary Range

RM2000 - RM4000