Ladubee Properties Sdn Bhd

  • Petaling Jaya, Selangor, Malaysia

Administrative Executive Job Summary

We are currently seeking an executive administrative assistant at our firm. The administrative executive is a critical member of the support staff and provides personalized secretarial and organized administrative support as needed to the executive in a professional and timely manner.

The administrative executive works one-to-one with the executive on a wide variety of matters. The candidate must be flexible and organized to meet the demands of our growing organization. The ideal candidate will have a cheery disposition, impeccable organizational skills and prior experience in an assistant role.

 

Administrative Executive Duties and Responsibilities

  • Primary point of contact between the executives and internal/external clients
  • Maintain master corporate calendar of all all-hands events, conferences, holidays and      vacations
  • Receive incoming calls and emails; take messages, respond appropriately and route correspondence to the appropriate executive of staff member
  • Handle requests, feedback and queries quickly and professionally
  • Maintain daily electronic journal, arrange meetings and appointments and provide reminders as needed
  • Arrange executive travel, hotel and dining arrangements as needed
  • Take dictation and meeting minutes, accurately enter notes and distribute
  • Monitor office supply levels; reorder when appropriate
  • Produce professional quality reports, presentations and briefs
  • Develop and carry out an efficient documentation and filing system for both paper and electronic records
  • Delegate tasks as appropriate to other members of the team

 

Administrative Executive Requirements and Qualifications

  • Minimum 2 years’ experience as an Executive Administrative Assistant, Senior Executive 

 

Assistant or in other secretarial position

  • Full knowledge of office management systems and procedures
  • Basic bookkeeping and math skills
  • Proficiency in Malay; English
  • Exemplary planning and time management skills
  • Ability to stay calm and on-task in high-stress situations
  • Current in today’s office technology, and computer software including MS Office
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion with personal and confidential information

 

Similar Job Titles

  • Administrative Executive
  • Senior Executive Assistant
  • Secretary
  • Office Manager

 

Working Conditions

  • Full time
  • Monday - Friday
  • 9.00 am - 5.30 pm
  • Salary range: RM 2,200 (Negotiable)