Executive Secretary

Zaid Ibrahim & Co is seeking a highly organized and professional Executive Secretary to provide dedicated secretarial and administrative support to the Management Office, particularly the Managing Partner and EXCO members.

Job Descriptions:

·  Assist in the administration of office and department operations, including scheduling meetings, taking minutes of meetings, organizing files, and maintaining records.

·  Prepare and edit office correspondence, communications, presentations, and other documents.

·  Manage and maintain executives' schedules, appointments, and travel arrangements.

·  Assist in project management by coordinating with internal stakeholders.

·  Provide administrative support to ensure efficient operation of the office.

·  Handle sensitive information in a confidential manner.

·  Perform other related duties as assigned, to support the department and firm.

 Qualifications / Experience Required:

·  A Bachelor's degree in Business Administration, Accounting, or a related field is preferred.

·  3 to 5 years of experience in a secretarial or administrative role.

·  Strong command of the English language, with excellent verbal and written communication skills.

·  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with scheduling and email management tools.

·  Ability to multitask and prioritize work effectively.

·  Strong organizational and planning skills.

·  High level of discretion and confidentiality.

·  Team player with excellent interpersonal skills.

Interested candidates please send your updated CV, academic certificates and expected salary to recruitment@ziclegal.com  by 8 May 2026.