Junior Procurement Executive

The junior procurement executive is responsible for supporting the day-to-day purchasing activities of the company, ensuring the timely and cost-effective procurement of goods and services. This role involves working closely with vendors, comparing quotations, processing purchase orders, and coordinating with internal departments to meet operational needs. The role also includes tracking deliveries, maintaining procurement records, assisting in supplier evaluations, and ensuring compliance with company policies and procedures. A successful junior procurement executive demonstrates strong attention to detail, negotiation skills, and the ability to manage multiple priorities in a fastpaced environment.

• Assist in sourcing suppliers and obtaining quotations for goods and services.
• Compare prices, specifications, and delivery timelines to support purchasing decisions.
• Support negotiation processes with suppliers. (pricing, terms etc.)
• Assist in maintaining records/renewals of supplier contracts and agreements.
• Prepare and process purchase orders, contracts and related documentation in compliance with internal policies.
• Maintain and update supplier databases and procurement records.
• Monitor inventory levels and coordinate with internal departments to forecast needs.
• Liaise with vendors to track orders and ensure timely delivery and help address basic supply chain issues.
• Resolve issues related to order discrepancies, delays, or quality concerns.
• Ensure that all procurement activities are conducted in compliance with internal policies and regulatory
• standards.
• Ensure goods/services meet quality standards and requirements.
• Handle basic vendor evaluations and performance tracking.
• Contribute to the smooth execution of daily procurement operations to meet organizational goals.
• Stay updated on market trends and explore new suppliers or alternatives.
• Prioritize and complete tasks within tight deadlines in a fast-paced environment.
• Carry out ad hoc assignments as instructed by the Procurement Senior or Management

• Diploma in Accounting, Finance, Supply Chain Management or Business with 0 to 2 years' relevant experience.
• Good communication and interpersonal skills.
• Strong analytical and problem-solving abilities
• Basic understanding of procurement processes and vendor management.
• Familiarity with procurement software and ERP systems is an advantage.
• Proficiency in Microsoft Office (especially Excel)
• Understanding of compliance, contracts, and vendor management
• Prior working experience in Retail / F&B is a bonus.
• Proficient in English and Bahasa Malaysia (both written and spoken).
• Mandarin proficiency is an added advantage.